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Medical
Device Complaint Handling Practices
A Compliance-Alliance
survey
Nancy Singer
Compliance-Alliance,
USA
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Nancy
Singer founded Compliance-Alliance LLC to specialize in
professional development for those employed in the drug and
medical device industries. Previously she was the founder
and the Executive Director of the Medical Technology
Learning Institute, an educational entity within AdvaMed
that provides training on FDA/CMS regulatory requirements.
She also served as AdvaMed's Special Counsel for FDA
compliance and enforcement matters. In her role as Special
Counsel, Nancy was a member of the FDA/industry working
group that evaluated and suggested reforms to the FDA
inspectional process.
She then
represented the industry on the working group that conceived
and validated the procedures for the Quality System
Inspection Technique (QSIT). She served as the industry
spokesperson on the educational programs that taught QSIT to
representatives of FDA and the medical device industry. For
her efforts, she received Vice President Gore's Reinventing
Government Hammer Award and the FDA Commissioner's Special
Citation Award.
Nancy's email address is
nancy@compliance-alliance.com
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Demographic Information
* 232 industry
representatives completed the survey
* 37 firms manufacture Class I devices
* 145 firms manufacture Class II devices
* 50 firms manufacture Class III devices
Number of FTEs Processing Complaints
On average, the number of FTEs processing complaints was
related to the number of employees in the firm.
* 0 - 100
employees : 1 FTE processes complaints
* 101 - 10,000 employees : 2 - 5 FTEs process
complaints
* 10,001 - 50,000 employees : 6 - 10 FTEs process
complaints
Interesting Insights
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Only 85% of firms are
screening service calls to see if they meet the
definition of a complaint.
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Only 62% routinely send an
acknowledgement to the complainant.
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Only 34% always send a
letter to the complainant following closure of
complaints.
Commercial Software Applications
23% reported using a
commercial software application to process complaints.
Firms
generally like the following features in their
applications:
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Easy to use
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Effective in capturing
consumer and product information, automatic response
generation, tracking, and reporting
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Global system: all of the
divisions can use the same system
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Powerful search
capabilities; easy to sort types of complaints
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MDR and Vigilance
Reporting forms are built into the database
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