A TECHNO-ECONOMIC NEWS MAGAZINE FOR MEDICAL PLASTICS AND PHARMACEUTICAL INDUSTRY
Our 13th Year of Publication
Page 1 of 2

Quality

Medical Device Complaint Handling Practices

A Compliance-Alliance survey 

 

Nancy Singer
Compliance-Alliance,

USA

Nancy Singer founded Compliance-Alliance LLC to specialize in professional development for those employed in the drug and medical device industries. Previously she was the founder and the Executive Director of the Medical Technology Learning Institute, an educational entity within AdvaMed that provides training on FDA/CMS regulatory requirements. She also served as AdvaMed's Special Counsel for FDA compliance and enforcement matters. In her role as Special Counsel, Nancy was a member of the FDA/industry working group that evaluated and suggested reforms to the FDA inspectional process.

 

She then represented the industry on the working group that conceived and validated the procedures for the Quality System Inspection Technique (QSIT). She served as the industry spokesperson on the educational programs that taught QSIT to representatives of FDA and the medical device industry. For her efforts, she received Vice President Gore's Reinventing Government Hammer Award and the FDA Commissioner's Special Citation Award.
Nancy's email address is nancy@compliance-alliance.com

In 2005, FDA cited medical device firms for deficiencies in their complaint handling procedures more frequently than in any other area.

Many firms could improve their systems by comparing them with others. To help firms do this, Nancy Singer , Compliance-Alliance teamed up with Richard DeRisio of KCI. The survey asked about key elements in complaint handling procedures.

The survey had 30 questions , asking individuals to fill it out anonymously.

Below is a preliminary analysis of the results covering :

 

Demographic Information

Number of FTEs Processing Complaints

Interesting Insights

Commercial Software Applications

Motivating Customers and In-House Personnel to Report Complaints

Getting the Device Back From the Customer

Not Investigating Complaints

Goal for Closing Complaints

Demographic Information

* 232 industry representatives completed the survey
*   37 firms manufacture Class I devices
* 145 firms manufacture Class II devices
*   50 firms manufacture Class III devices 

Number of FTEs Processing Complaints

On average, the number of FTEs processing complaints was related to the number of employees in the firm.

*    0 - 100 employees            : 1 FTE processes complaints
* 101 - 10,000 employees       : 2 - 5 FTEs process complaints
* 10,001 - 50,000 employees   :  6 - 10 FTEs process complaints

Interesting Insights

  • Only 85% of firms are screening service calls to see if they meet the definition of a complaint.

  • Only 62% routinely send an acknowledgement to the complainant.

  • Only 34% always send a letter to the complainant following closure of complaints.

Commercial Software Applications

23% reported using a commercial software application to process complaints.

Firms generally like the following features in their applications:

  • Easy to use

  • Effective in capturing consumer and product information, automatic response generation, tracking, and reporting

  • Global system: all of the divisions can use the same system

  • Powerful search capabilities; easy to sort types of complaints

  • MDR and Vigilance Reporting forms are built into the database

Continued

Back |Back to Top |Next